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Policy Statement: CDMA Business Model Academy is committed to reimbursing legitimate, documented expenses in a timely manner. Reimbursement requests will be processed within 21 business days from the date of submission of a complete and accurate reimbursement request. Procedure: Expense Documentation: All reimbursement requests must be accompanied by original receipts or other appropriate documentation. Each document should clearly indicate the date, amount, and purpose of the expense. Submission of Requests: Reimbursement requests must be submitted using the standard Reimbursement Request Form, which can be obtained from the finance department or downloaded from the organization’s intranet. The completed form and supporting documentation should be submitted to the finance department either in person, via email, or through the organization’s designated expense management system. Approval Process: All reimbursement requests must be approved by the employee’s immediate supervisor or the designated department head before being forwarded to the finance department for processing. The finance department will review the submitted documentation to ensure compliance with the organization’s expense policies. Processing Timeline: The finance department will process approved reimbursement requests within 21 business days from the date of receipt of a complete and accurate request. Incomplete or inaccurate requests will be returned to the requester for correction, which may delay processing time. Notification: Requesters will be notified via email once their reimbursement request has been processed and the payment has been issued. Payment Method: Reimbursements will be issued via direct deposit to the requester’s bank account on file or via check, depending on the preference indicated on the Reimbursement Request Form. Responsibility: It is the responsibility of all employees, contractors, and volunteers to adhere to this policy and ensure that all reimbursement requests are submitted in a timely and accurate manner. Supervisors and department heads are responsible for approving expenses in accordance with organizational guidelines.
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